Four Ways That Technology Improves Vacation Rental Management

All those outside the vacation rental management business may believe that running a vacation rental is a life of leisure, but those of us on the inside know better. There are many aspects of the business that we have less time to relax on the beach because we have to manage everything. Working with the various complexities of each rental property and wearing several hats is just one of the many things we have to deal with.

Many owners and operators are reluctant to relinquish control, whether it's an overhead issue or an overreaching problem. Some people don't want to spend money on something they can do themselves. They don't think it makes financial sense. Trust issues are also prevalent. It's hard for most of us to hand off a job to someone else and trust them to do it well if we're working long hours in a 24/7 business. Innovative technology can help improve vacation rental management in four ways.

1. Having a booking calendar is the ultimate time saver.

Saving time and keeping employees in line are two advantages of booking calendars. You can use booking calendars to avoid wasting time looking through multiple inboxes to find out what clients want or when they plan to visit. You can also save time by using booking calendars to book reservations automatically. 

You can provide a booking calendar with availability information, room filtering, and booking services in real-time. It can communicate with workers to help clean and maintain their spaces.

2. eSignatures are reliable and straightforward.

The greatest invention for vacation rental owners since the signature is eSignatures. Using DocuSign® document management systems, you and your guests can send, sign, and securely store documents and rental agreements. The notion of booking via telephone or handshake is long gone.

3. Automated processes result in higher quality customer care.

Are you letting opportunities slip by ignoring inquiries? You can solve this problem by using automated responses. You can save time in the future by creating personalized messages for the questions you receive daily. You can prepare professional and service-oriented emails in a hurry. You can import client data, build a better quality email list, and market your homes using a good system.

4. Reporting gives you the data you need.

Having a reporting tool that integrates seamlessly with your booking and payment systems is crucial. It would be best if you did not rely exclusively on monthly cash flow to gauge your company's performance—it saves you time and money by allowing you to automate vacation rental reports on a routine basis. After that, you can reconcile and settle accounts and bills, track your cash flow, and check your history.

Read Next: Finding The Suitable Vacation Rental Property Manager

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